Glossary & Tools

Benefits eligible - a faculty, administrative staff, classified or educational appointee that is appointed for at least 20 hours standard hours in a regular status.

E-Verify - An internet based system allowing MD Anderson and other employers to determine the eligibility of their employees to work in the United States of America.

Emergency Management Strategic Advisory Council - Executive body consisting of senior MD Anderson leadership providing strategic oversight of the Emergency Management Program and makes strategic level decision during an emergency such as releasing employees, closing the institution, and engaging with external partners (such as the City of Houston and Harris County Emergency Management).

Tentative Non-Confirmation - A status within the E-Verify system in which the Social Security Administration and/or the U.S. Department of Homeland Security is unable to confirm that the employee's information matches government records. It does not mean an employee is unauthorized to work or does not have documented immigrant status as there are legitimate reason why an employee may not receive confirmation.

Creating a Departmental Time Off Procedure

Eligible Event - Includes:

• Birth of a newborn (including surrogacy)
• Placement of a child through adoption or foster care

Chronic/recurring illness or injury - Illness or injury for which you or your immediate family member has received documented medical treatment at least twice during the fiscal year. This leave may be intermittent or continuous, and may or may not qualify as a serious health condition under FMLA.

Continuing Treatment - Please contact HR Leave & Accommodations or 713-745-3652 for the definition of continuing treatment.

Episodes of Incapacity - Unexpected absences and are not typically planned.

Equivalent Position - Position that provides equal employment benefits, pay, status and other terms and conditions of the position held when leave commenced.

Healthcare Provider - Following are some of the health care providers authorized to complete the Certification of Healthcare Provider form. If you have a provider that is not listed below, please contact HR Leave & Accommodations or 713-745-3652 to discuss.

1. M.D.s and O.D.s, podiatrists, dentists, clinical psychologists, optometrists, chiropractors authorized to practice in the State of Texas
2. Nurse practitioners and nurse-midwives authorized to practice in the State of Texas 
3. Christian Science practitioners 

Qualifying Exigency - Includes a number of broad categories for which employees can use FML:

1. Short-notice deployment
2. Military events and related activities
3. Childcare and school activities
4. Financial and legal arrangements
5. Counseling
6. Rest and recuperation
7. Post-deployment activities and
8. Additional activities not encompassed in the other categories, but agreed to by the employer and employee.

Qualifying family members under FMLA are limited to the following:

1. Spouse - Your opposite-sex or same-sex spouse.
2. Parent - Includes biological parents or individuals who acted in the capacity as parents. It does not include a parent-in-law.
3. Son/Daughter - Includes biological, adopted, foster or step children, legal wards and other individuals for whom the employee acts in the capacity of a parent (e.g. a child of a person in loco parentis) who is under 18 years of age or over 18 years of age and incapable of self-care because of a mental or physical disability.
4. Next of kin - Applies only to the legal next of kin of a member of the armed forced who has a qualifying serious illness or injury.

How to use the Extended Leave Case Summary dataview in the timekeeping system. 

FML Rights Notice

FML Intermittent Electronic Tracking Form

How to Talk to Employees While on Extended Leave

Helpful Tips for Timekeepers

Immediate family members - Individuals related by kinship, adoption (including certified foster children), or marriage who are living in the same household with the employee and minor children of the employee who are not living in the same household.

Extended Illness Bank leave may also be taken to care for a spouse, parent or non-minor child who does not reside in the same household only if the time taken is necessary to provide care as a direct result of a documented medical condition. An employee may not use Extended Illness Bank leave to care for a parent-in-law if the parent-in-law does not live in the same household.

Licensed practitioner - Health care practitioner with current license and authorization to practice within the United States with one or more of the following credentials:

• M.D., D.O., podiatrist, dentist and clinical psychologist
• Nurse practitioner and nurse midwife acting within the scope of their specialty
• Physician assistant acting within the scope of their practice.

Comparison of Reduced Paid Leave and Short-Term Disability